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Access form controls

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The follow video is about Microsoft Access Form Controls and related tables used in Forms.

Microsoft Access courses are delivered in two formats, classroom based and online based.  If you wish to complete an online course check out http://www.itseasytraining.co.uk . Classroom based course details can be found here.

You can assess your knowledge levels by completing the Excel document here Check Skill Level Once you have completed the document email to info@itseasy.co.uk You can book courses via email or by calling 01670 732139.

Prices and location can be found here General information about IT’s Easy Training and delivery methods can be found here

Access Tab Controls

The Access tab control feature is a great resource and helps users populate forms in a tidy easy to use format. This video demonstrates how to add the tab control and edit the labels and embed tables amongst other things.

Option groups

The video explains how to use the Forms option group control to add numerical data to an underlying table. The tutor explains a quick way to add additional option group control and change the properties.

Related tables in Forms

The video explains how to use the wizard to create a form with related tables. The database used has related tables, which when the form wizard is used, the form displays both related tables. The tutor shows this as well as how to create a manual form with two related tables.

Search Box

The video shows how to add a combo box and set it to search field information. This box can be used as a lookup field which I would normally do at table design level but there is an option to add it to a form if it has not been done at the table level. This example however uses the combo box as a find feature.

Access courses

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Microsoft Access courses are delivered in two formats, classroom based and online based.  If you wish to complete an online course check out http://www.itseasytraining.co.uk . Classroom based course details can be found here.

You can assess your knowledge levels by completing the Excel document here Check Skill Level Once you have completed the document email to info@itseasy.co.uk You can book courses via email or by calling 01670 732139.

Prices and location can be found here General information about IT’s Easy Training and delivery methods can be found here

Update Queries

This video explains how to create an update query and how to qualify the query with a filtered field. The tutorial mentions that an update query does not display the result of the query, as is the case with a basic select query. An update query carries out the request and changes the data in the underlying table. It is very important that users understand that an update query can be dangerous if clicked and ran without understanding what will happen. Each time the query runs the data may be changed.

The example shown uses the parameter query feature to demonstrate the best way to create a flexible query. The parameter query uses the small square bracket symbols displayed on the keyboard to provide space for a data entry prompt. [Enter the city] for example.

Calculations in a query

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The video explains how to create a calculation at query level. The example shown is a simple divide and multiplication calculation. This information is covered on the intermediate and advanced Access courses. Details can be found here.

Relational Database

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How to create a simple relational database

This video explains how to create a link between Microsoft Access tables to facilitate the first steps in a relational database. The video also explains how to view and edit the join properties feature and run queries based on different join options.

The content of this video is covered on the Microsoft Access course, to see the course outline click here. If you wish to complete an online course in your own time, click here.

All our courses offer after course support via email and video, which is the format shown below. To book a course email info@itseasy.co.uk or call 01670 732139. Courses can be delivered onsite using our laptops or at our training venue in Gateshead.

Linking Tables

Before you can link tables you must create a primary key and a foreign key to use as links. Once that has been achieved, select the Database tools options from the ribbon and drag the tables you require on to the screen. Once the tables are on the screen you should see the primary key and the foreign key. Drag from one to the other, it does not matter which way round you do it. You will now see the Edit Relationship box. Make sure you select the Enforce Referential Integrity option, this will stop orphan records being created. Also check that the relationship is what you require, One to Many, One to One or Many to Many relationship. In the video example there is a One to Many link in use.

Join Types

Once you have created your links you can now create a query based on your related tables. When you run a query where data comes from more than one table, you will only see records that appear in both related tables. However, if you change the join type to 2 or 3 to create either an outer or inner join, then the data displayed will include none related records as well.

Access Reports

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This video below explains how to create Access reports. The tutorial is a part seven of a series. If you are interested in completing a Microsoft Access classroom based courses, details can be found by clicking here. If you would like an online course click here

Access reports in design mode

There are several ways to create an Access report, the temptation is to use one of the automated options but in my experience that may be unwise. The wizard often creates a report with truncated text and field boxes, you will have go into design to fix this issue.Paragraph

Using report design as your first option enables you to get a better understanding on how reports in Microsoft Access work. You first attach the table or query required then add the grouping options if any. You can start to add your fields and position them as required. It may take a little bit longer to finish but once you have, the end product will be far better.

Print Preview

In Microsoft Access report design mode you can select how you want your records to be displayed. They can be shown altogether as the wizard creates or you could select the one record per page option. First select the details bar in design mode, then right click into properties. Once in properties, select force page break after section.

Access Database

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This video explains how to start and create your own Access database. This tutorial is part one of many. The next series in this blog will be all about building a Microsoft Access database.

Access Database

Course details and outline can be found at http://www.itseasy.co.uk/courses/access-training/ Courses can be delivered onsite at your location, we can provide laptops or you can come to our training room in Gateshead. Every delegate will receive a training manual and after course support via email. Online courses are available at http://www.itseasytraining.co.uk

Table Design

The most important feature in Microsoft Access is the database design. The column titles and the data type are absolutely crucial to the database integrity. The video explains how to create input mask to prevent inaccurate data entry and how to add data validation rules to make sure dates for example are entered in the correct sequence. The video also explains the field properties, such as input masks, data validation, formatting and field size. It is important to get this foundation correct. The field sizes will impact on the database size if not set correctly, 255 characters is the default setting but often fields are much smaller.

Lookup tables

This first module quickly explains how to create a lookup table and name it. The tutorial covers how to add the lookup table to a field. lookup tables are a safe way to add data to a field because the data entry is already present and correct in the lookup table, therefore cannot be entered incorrectly. In follow up modules more details will be given on how lookup tables work and the different types.

Free video clips

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http://www.itseasy.co.uk/trainingvideo.htm

These are all free to use from IT’s easy Training